Terms and Conditions of The Bicester Village ‘Royal Ascot’ competition (the “Promotion”)




By entering into this Bicester Village competition in accordance with these Terms and Conditions and entering your details, you will be eligible to be entered into a free prize draw for an exclusive experience at Royal Ascot (the “Prize”). The following terms and conditions apply to the Promotion.

The promoter of the Promotion is Value Retail Management (Bicester Village) Limited (registered number 02884096 and registered office is at Management Suite, Bicester Village, 50 Pingle Drive, Bicester, Oxfordshire, OX26 6WD (the "Promoter").

  1. Timing

Entries will be accepted from 09.00 Greenwich Mean Time ("GMT") on Friday 6 May 2022 until 23.59 GMT on Sunday 29 May 2022 (the "Promotion Entry Period") and no entries will be accepted beyond the expiration of the Promotion Entry Period.

  1. Eligibility

The Promotion is open to all entrants who are over the age of 18 (eighteen) at the time of entry and are UK residents who enter the Promotion in accordance with these Terms and Conditions and in particular with paragraph 4 below ("Entrants", each an "Entrant"). When contacted, Entrants may be required to provide proof of age. Entries are not permitted from employees of the Promoter, including employees of their parent, subsidiaries and affiliate companies.

By entering this Promotion, Entrants expressly agree to the following:

to be bound by these Terms and Conditions; and

that the Promoter can use the information supplied to contact an Entrant to the extent reasonably required in connection with the Promotion.

The Promoter reserves the right to disqualify any person tampering with the entry process of the Promotion or the operation of the Promotion. The Promoter's decisions are final and binding regarding all matters related to the Promotion. Failure to adhere to these Terms and Conditions will result in immediate disqualification from the Promotion. These Terms and Conditions are subject to all applicable laws and regulations in Ireland.

  1. How to Enter the Promotion

In order to enter the Promotion, Entrants must be registered to Bicester Village Membership and enter the competition via the link supplied in the member dashboard and member email. A winner will be selected randomly by a computer programme from the entrants

In the event of a dispute as to any registration, the authorised account holder of the member account which is used for the purposes of entering the Entrant into the Promotion will be deemed to be the registrant or player (the "Authorised Account Holder"). Entrants may be required by the Promoter to show proof of being the Authorised Account Holder. No responsibility will be accepted for entries that are lost, late, misdirected, incorrect, invalid, unintelligible or incompletely received, for any reason, including, but not limited to, by reason of hardware, software, browser, or network failure, malfunction, congestion, or incompatibility at the Promoter's servers or elsewhere.

  1. Verification of Winner

1 (One) winner will be chosen at random by a computer programme on or around Monday 30 May 2022 from those Entrants who validly enter the Promotion and answer the qualifying question correctly in accordance with paragraph 4 above (the "Winner"). The Promoter will notify the Winner on or around Tuesday 31 May that they have won the Prize (as defined in paragraph 6 below) via email to the Authorised Account Holder's email address provided in the entry form. (the "Notification").

The Winner must respond to the Notification within 24 (twenty-four) hours of it being sent, by sending a response to the Promoter confirming their: (a) name; (b) contact details; and (c) acceptance of the Prize (the "Confirmation").

Once Confirmation is received by the Promoter, the winners’ contact details will be supplied to the prize provider.

In the event that no Confirmation is received, a Winner declines their Prize or provides an incomplete or unsatisfactory response to the Promoter, then the Promoter is entitled to choose an alternative Winner, in accordance with the process above, and reallocate the Prizes.

Details of the winning entry are available on request.

  1. Prize

The Winner shall be entitled to receive a Pavonian Restaurant table for four (the Winner, plus 3 of their guests) exclusive experience at Royal Ascot 2022. This experience includes:

Access to the Queen Anne Enclosure (our premier public enclosure) with access to Pre-Parade and Parade Ring viewing and the traditional singing around the Bandstand after the last race

Welcome drink including Moët & Chandon Impérial Champagne or Sabor’s signature sangria

Tapas style tasting lunch by Michelin-starred chef Nieves Barragán Mohacho

Afternoon Tea served from Chef’s station alongside Moët & Chandon Rosé Champagne

Complimentary bar throughout the day, including Moët & Chandon Impérial Champagne and cocktails, until 30 minutes after the last race. Drinks available to purchase thereafter.

Access to the restaurant’s private viewing deck, granting elevated views of the track to watch the racing and Royal Procession

One car park label per two people (two in total)

Race cards and racing papers

Entry to the Pavonian Club garden (private for guests of the Pavonian Restaurant and Pavonian Club only) with private resident DJ until 8.30pm

£1,000 Bicester Village Gift Card for the Winner

Bookings must be arranged with Ascot only and their standard policies and T&Cs apply. The Prize is valid for 18 June 2022 only (otherwise forfeited). The prize package does not include travel to and from the racecourse or accommodation etc.

No cash alternatives will be given for the Prize; the Prize is non-transferable and must not be sold or auctioned. The Prize cannot be redeemed against previous purchases and cannot be availed of in conjunction with any other offer. Every effort will be made to supply the Prize but in the event that this is not possible an equivalent prize (of greater or equal value) will be made available to the Winner. All Any costs incurred additional to the experience value will be at the Winner’s expense.

  1. Data Protection

By participating in this Promotion, Entrants agree to the use and the disclosure of their personal data by the Promoter for all purposes reasonably necessary in connection with the Promotion.

By ticking the consent box the entrant confirms they would like their details to be passed on and they consent for us, the Promoter, to forward any contact information provided to the third party competition host for marketing purposes. This will always be specified upon entering the competition and in accordance with relevant data protection law you will be asked for your consent. To unsubscribe, contact the third party host.

Entrants are entitled, on written request to the Promoter to access their personal data and to have any incomplete, inaccurate or misleading data amended or erased. The Promoter's contact details are available here https://www.thebicestercollection.com/bicester-village/en/company/contact

  1. Entrant Indemnity

By entering this Promotion, Entrants hereby agree to indemnify, defend and hold harmless the Promoter from and against any and all losses, damages, liabilities, reasonable legal fees, court costs and expenses resulting or arising from any third party claims, actions, proceedings, investigations or litigation to the extent that they relate to or arise from any breach by an Entrant of these Terms and Conditions or from any negligence, intentional misconduct or omission of an Entrant except to the extent that the losses are determined to have resulted from the negligence, intentional misconduct, omission or breach of statutory duty of the Promoter.

  1. Release

Upon winning the Prize, the Winner agrees to release and hold harmless the Promoter (including its officers, directors, employees, agents) (collectively the "Released Parties") from and against any claim or cause of action, including, but not limited to, damage to or loss of property or personal injuries arising out of participation in the Promotion or receipt or use or misuse of the Prize. This release does not apply to claims for personal injury or death caused by the negligence of the Released Parties.

  1. Publicity

Except where prohibited by law, registration for the Promotion constitutes the Entrants' consent to the Promoter's use of the Entrants' information for reasonable publicity purposes in connection with the Promotion in any media, worldwide, without any payment or consideration. The Winner further agrees to take part in any publicity that the Promoter may reasonably request in connection with the Promotion, without any payment or consideration.

  1. General Conditions

The Promoter reserves the right to cancel, suspend and/or modify the Promotion, if any fraud, technical failures or any other factor beyond the Promoter's reasonable control impairs the integrity or proper functioning of the Promotion, as determined by the Promoter in its sole discretion.

The Promoter further reserves the right in its sole discretion to disqualify or prevent from participating in the Promotion, any individual it finds to be tampering with the entry process or the operation of the Promotion, or to be acting in violation of these Terms and Conditions or in an unsportsmanlike or disruptive manner.

The Promoter further reserves the right in its sole discretion to not promote and to disqualify or prevent from participating in the Promotion, any individual who enters the Promotion and whom puts forward an entry that the Promoter deems unsuitable (based on the requirements set out in these Terms and Conditions), or to be acting in violation of the intent or spirit of this Promotion. Such a decision will be at the sole discretion of the Promoter, the Promoter reserves this right and no further queries by Entrants will be accepted.

Any attempt by any person to deliberately undermine the legitimate operation of the Promotion may be a violation of criminal and civil law, and, should such an attempt be made, the Promoter reserves the right to seek damages from any such person to the fullest extent permitted by law. The Promoter's failure to enforce any term of these Terms and Conditions shall not constitute a waiver of that provision.

  1. Limitations of Liability

Released Parties are not responsible for:

any incorrect or inaccurate information on the database, whether produced by an Entrant, the Promoter or their agents, by printing errors or by any of the equipment or programming associated with or utilised in the Promotion;

technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software;

any Entrant not being able to successfully participate in the Promotion due to any technical or human error which prevents an Entrant successfully entering the Promotion;

unauthorised human intervention in any part of the entry process or the Promotion;

technical or human error which may occur in the administration of the Promotion or the processing of entries;

failure by the Promoter to make available the Prize;

save in respect of death or personal injury caused by the negligence of the Released Parties, any injury or damage to property which may be caused, directly or indirectly, in whole or in part, from an Entrant's participation in the Promotion or receipt or use or misuse of the Prize (other than as a direct result of the Promoter's negligence). If for any reason an Entrant's entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, an Entrant's sole remedy is another entry into the Promotion for the remaining days in the Promotion Entry Period, provided that if it is not possible to award another entry due to discontinuance of the Promotion , or any part of it, for any reason, the Promoter, at its discretion, may elect to hold a random Promotion from among all eligible entries received up to the date of discontinuance of the Promotion. No more than the stated Prize will be awarded.

  1. Disputes

Except where prohibited by law, Entrants agrees that:

any and all disputes, claims and causes of action arising out of or connected with this Promotion or any prize awarded shall be resolved individually, without resort to any form of class action, by the exclusive jurisdiction of the Courts of Ireland;

any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Promotion, but shall in no event include legal fees;

Entrants shall at all times act in an ethical manner and will not do anything that contravenes the United Kingdom Bribery Act, 2010 or any other applicable anti-bribery or anti-money laundering laws and/or regulations. Entrants warrant that they will not engage in any activity likely to be considered corrupt and shall be liable to the Promoter (its affiliates and related companies) and hold harmless the Promoter (its affiliates and related companies) in full for all and any actions, claims, proceedings, demands, costs, damages, losses, fines, penalties and expenses suffered or incurred by the Promoter (its affiliates and related companies) arising out of an Entrant's failure to comply with this clause; and

Entrants hereby waive all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Terms and Conditions, or the rights and obligations of an Entrant and the Promoter in connection with the Promotion, shall be governed by, and construed in accordance with the laws of Ireland without giving effect to any choice of law.